Important Notice
If a Google Shared Drive uses a Google Group to manage access, you must modify the Google Group's membership to adjust access. Adding or removing users directly from the Shared Drive will not work as intended and may result in inconsistent access.
Roles & Requirements
To perform these steps, you must:
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Be a Manager or Owner of the Google Group associated with the Shared Drive.
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Know the name of the Google Group and the corresponding Shared Drive.
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Be signed in with your CatholicU Google Workspace account.
To Add a Member to a Google Shared Drive via Google Group
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Go to Google Groups
https://groups.google.com
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Select the Group
Find and click on the Google Group that controls access to the Shared Drive (e.g., biology-dept@cua.edu).
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Click "Members" in the left-hand menu.
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Click "Add members"
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Enter the user’s full CatholicU email address
(e.g., doej@cua.edu)
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Set the role (optional)
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Most users should be added as Member.
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Managers can invite or remove other members.
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Owners have full control over the group.
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Click "Add"
The user will automatically inherit the Shared Drive permissions associated with this group.
To Remove a Member from a Google Shared Drive via Google Group
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Go to Google Groups
https://groups.google.com
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Select the Group associated with the Shared Drive.
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Click "Members" in the left-hand menu.
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Search for the member’s name or email address
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Click the three dots (⋮) next to their name and select Remove from group
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Confirm the removal.
The user will lose access to the Shared Drive as soon as group changes sync.
Tips & Notes
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Changes made in Google Groups can take up to 30 minutes to reflect in Shared Drive access.
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Group membership changes do not trigger email notifications to the user. Consider notifying them directly if necessary.
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You can manage multiple roles in a Shared Drive by creating and using separate Google Groups (e.g., one group for Editors, one for Viewers).